Privacy Statement

 

EAMUN respects your privacy and is committed to maintaining the privacy and confidentiality of personal data we collect. The purpose of our Privacy Statement is to demonstrate our firm commitment to the privacy and protection of all persons who provide personal data to EAMUN and its affiliates. This Privacy Statement describes the ways we collect information from and about you, and what we do with the information, so that you may decide whether or not to provide information to us.

By visiting any EAMUN Websites or are otherwise providing your personal information to EAMUN via any other means, you are accepting and consenting to the practices described in this Privacy Statement.

What Information Do We Collect?

The information we collect may include your personal information, such as your identity and contact information, billing information, IP addresses, Live Chat Messages, Telephone conversations, product and service selections and orders or other things that identify you individually.


All information that we may collect about you, is collected in the following manners:

 

Information provided by you

You may provide your personal information to us via chat, email or other written correspondence, telephone calls, web based forms, or other means.

 

Additional information

When you visit any of our Websites, we may automatically collect additional information about you, such as the type of internet browser you use, the operating system in use, the Website from which you have come to the Site and your IP address (the unique address which identifies your computer on the internet) which is automatically logged by our server. This information cannot identify you and is only used to improve the design and content of our Websites, assist us in providing an effective service and personalize your Internet experience, use the information to analyse site usage, to help identify problems with our server and to administer our Websites.

 

Cookies

To enhance your experience with our Websites, we may use cookies. Cookies are small pieces of information which are issued to your computer when you visit a website and which store and sometimes track information about your use of that website. A number of cookies we use last only for the duration of your web browsing session and expire when you close your browser. Other cookies are used to remember you when you return to the Site and will last for longer. Although they do identify a user's computer, cookies do not personally identify users.

 

Third party providers

Third party providers and affiliates may provide EAMUN with personal information about their prospective or current customers.

We do not store credit card or other payment method information. This information is only required when we are processing your transactions in accordance with your Billing Plan.

How We Use Your Information

 

Personal Information

We may use your information to process your service requests, handle orders, deliver conferences material, process payments, communicate with you about orders, provide access to secure areas of the Website, recommend conferences that might be of interest to you, to personalize your visit to our Website, and to enable us to review develop and continually improve the conferences, services and offers we provide online. We also use this information to prevent or detect fraud or abuses of our Websites and to enable third parties to carry out technical, logistical or other functions on our behalf.

 

Contact Information

We use visitor information to send information about our company to visitors and to get in touch with them when necessary. We also use the information we collect to improve the content of our Websites and as training aides for our employees. Visitors are given the choice at the point when we request their information.

 

Financial Information and payment details

We may ask visitors to enter credit card or account information in order to process orders for conference registration with EAMUN or its affiliates. Financial information provided via our Websites is transferred over a secure connection. We collect this information on a transaction-by-transaction basis and will not authorize the release of the information with anyone not directly involved in processing the transaction. This information may be encrypted and logged in accordance with applicable regulatory requirements.

Credit card numbers are used only for processing payments and are not used for any other purposes. When we use third party service providers for credit card processing services we will enter into a written agreement with such third party ensuring appropriate security and confidentiality measures are in place in safeguarding your personal data.

 

Website visit information

We may collect Website visit information to measure visitors’ interests, develop our web pages and marketing plans, customize the content you view on your web visits based on your activity on past visits, and administer our Websites.

We use the visitors’ IP address to help diagnose problems with our servers, and to administer our Websites.

Cookies help us to uniquely recognise visitors and to remember when they return to our Websites. We can use cookies to discover how many of the Website visits were made by the same visitor. We may also use the cookies to determine the source of each visit, to allow us to customize content or advertisements to match your preferred interests, compile anonymous, aggregated statistics that allow us to understand how visitors use our Websites, to help us improve the structure of our Websites and to provide and analyse other anonymous Website usage information.

We use information you provide to us via telephone calls, chat, email, web forms and other communications to correspond with you about conferences and other information that you may be interested in purchasing. If you choose to purchase a product or a service online using a web form, we will use the information to establish your account. Information you submit in writing, such as chat, email, and web form information is archived and may be tied to information that we collect about your web visits. Your telephone call may be recorded for training purposes and we may enter information you provide via telephone into our systems to use for the purposes described in this paragraph.

Information Sharing and Disclosure

Personal information we gather is for internal use only and we will not authorize the release of this information to anyone outside EAMUN except to third party service providers to EAMUN who perform functions on our behalf but in such event personal information will only be shared to the extent reasonably necessary to perform their functions and they will not be authorized to use it for any other function, unless you have consented to such disclosure.

Should you breach our terms and conditions or Websites terms, or if we are under a duty to disclose or share your personal data in order to comply with any legal obligation, we may disclose your information to a relevant authority. This may include exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction. In particular, we may release the information we collect to third parties when we believe it is appropriate to comply with the law, to enforce our legal rights, to protect the rights and safety of others, or to assist with industry efforts to control fraud, spam or other undesirable conduct.

We may release the information we collect to third parties, where the information is provided to enable such third party to provide services to us, provided that the third party has agreed to use at least the same level of privacy protections described in this Privacy Statement, and is permitted to use the information only for the purpose of providing services to us.

External Links

We may provide links to third-party Websites for your convenience and information. The privacy practices of those sites may differ from EAMUN practices and are not controlled by EAMUN and covered by this Privacy Statement. We do not make any representations about third-party Websites. We encourage you to review their privacy policies before submitting your personal data.

Children’s Online Privacy Protection

Our conferences are not designed for or directed to children under the age of 13, and we will not intentionally collect or maintain information about anyone under the age of 13.

Security

EAMUN strives to protect your personal information. For security of transactions, we use the Secure Sockets Layer (SSL) protocol, which encrypts any information, such as credit card number and billing information, you send to us electronically. The encryption process protects your information, by scrambling it before it is sent to us from your computer. Once EAMUN receives your transmission, we make commercially reasonable efforts to ensure its security on our system. Unfortunately, no data transmission over the Internet can be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot warrant the security of any information you transmit to us. More information about security is available on the Site.

Your account information is password-protected for your privacy and security. You can play an important role in keeping your personal information secure by maintaining the confidentiality of your password used on the Site. We recommend that you change your password from time to time for additional security. Please advise us immediately if there is any unauthorised use of your account by any other Internet user or any other breach of security.

Data Integrity

Personal data we collect is relevant for the purposes for which it is to be used. EAMUN takes reasonable steps to ensure that data is reliable for its intended use, accurate, complete, and current.

Right to Access Your Personal Information

If you believe that any personal information we have about you is incomplete, incorrect, or is, has been, or might be used inappropriately, please contact us at , and we will take steps to correct or delete the information, or restrict its use, as appropriate.

You may at any time request details of personal information which we hold about you, which we will supply on verification of your identity.

Changes

Our business changes constantly and our Privacy Statement may also change from time to time. You should check our Websites frequently to see recent changes, however, we will never materially change our policies and practices to make them less protective of personal information collected in the past without your prior consent. This Privacy Policy was last updated on December 22, 2012.

An "As Is" Website

Use of EAMUN Websites, its software, conferences, and any other resource is provided "as is." EAMUN, its partners, and affiliates cannot be held liable for any direct, indirect, punitive, incidental, special, or consequential damage or other injury arising out of or in any way connected with the use of its Websites.

Enquiries and Complaints

If you have a question or complaint about this Privacy Statement or our information collection practices, please contact us at or write us at Coordinator, EAMUN, UN Headquarters Gigiri, P.O Box 12345 00100 Nairobi. We will investigate the matter and are committed to resolve any privacy concerns that you may have. If your inquiry has not been satisfactorily addressed, you may contact relevant Data Protection Authorities with your concerns.